1. Introduction and Scope
This Privacy Policy (“Privacy Policy”) describes how Screencore sp. z o.o. (“SuiteDSP”, “we”, “us” or “our”) collects, uses, stores, discloses and otherwise processes personal data in connection with the website available at https://suitedsp.com (the “Website”).
SuiteDSP is committed to protecting personal data and respecting privacy rights in accordance with applicable data protection and privacy laws in the jurisdictions in which we operate or in which such laws apply to our processing activities.
Depending on the circumstances, applicable laws may include the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the United Kingdom General Data Protection Regulation and the UK Data Protection Act 2018, applicable United States federal and state privacy laws, Brazil's General Data Protection Law (“LGPD”), Canada's applicable federal and provincial privacy laws, and other data protection and privacy legislation worldwide.
The laws applicable to a particular processing activity depend on factors such as the location of the individual, the nature of the personal data, the purposes and means of processing, and the territorial scope of the relevant legislation. References to particular laws in this Privacy Policy do not mean that every such law applies to every individual or processing activity.
This Privacy Policy applies to:
individuals who visit or browse the Website;
individuals who submit enquiries, request demonstrations or consultations, or otherwise contact SuiteDSP through the Website or related communication channels;
representatives, employees and other contact persons of actual or prospective customers, business partners and suppliers who interact with SuiteDSP in connection with the Website; and
individuals whose personal data is processed in connection with the security, operation, maintenance and administration of the Website.
This Privacy Policy applies solely to the Website and the processing activities described herein. It does not govern personal data processed through the SuiteDSP advertising platform, in connection with advertising campaigns, or under separate customer, partner or service agreements. Such processing may be subject to separate privacy notices and contractual arrangements.
2. Data Controller
The entity responsible for the processing of personal data described in this Privacy Policy is:
Screencore sp. z o.o.
Registered address: ul. Kielecka 41A lok. 8, 02-530 Warsaw, Poland
Email: dpo@suitedsp.com
For the purposes of this Privacy Policy, the company is referred to as “SuiteDSP”.
Where applicable law requires the designation of a local representative or other responsible person in a particular jurisdiction, the relevant details will be provided as required by law.
SuiteDSP determines the purposes and means of the processing activities described in this Privacy Policy and is responsible for complying with the data protection and privacy obligations applicable to those activities.
3. Categories of Personal Data We Collect
The personal data we process depends on how you interact with the Website.
3.1. Information You Provide Directly
When you contact us, request a demonstration, book a consultation or otherwise communicate with us, we may process:
Identification data: first name and last name.
Contact data: business email address, telephone number and other contact details you choose to provide.
Professional data: job title, position, employer, company name and business sector.
Communication data: the content of your enquiries, messages, feedback and other correspondence.
Scheduling data: information necessary to arrange a meeting or consultation, such as the selected date and time.
Other information: personal data you voluntarily include in your communications with us.
Please avoid providing sensitive personal data or information that is not necessary for your enquiry.
3.2. Technical and Usage Data
When you access the Website, certain information may be collected automatically through the Website's hosting infrastructure, servers and security mechanisms.
Depending on the technical configuration, this information may include:
IP address;
browser type and version;
operating system and device type;
date and time of access;
pages requested and basic interaction data;
referring website or source of the visit;
server logs, error reports and diagnostic information; and
information relating to security events or potentially abusive activity.
We use this information to operate the Website, maintain its security, troubleshoot technical issues and investigate potentially unauthorized or harmful activity.
Where such information constitutes personal data under applicable law, it will be processed in accordance with this Privacy Policy.
3.3. Information from Other Sources
In the context of business-to-business communications, we may obtain limited professional contact information from publicly available sources, company websites, professional networking platforms, business directories, referrals or other lawful sources.
Such information may include your name, professional role, employer, business contact details and publicly available professional information.
We use such information only where we have an appropriate legal basis and where the processing is permitted by applicable law.
4. Purposes and Legal Bases for Processing
SuiteDSP processes personal data for specified and legitimate purposes and relies on a legal basis required by the applicable data protection or privacy law.
Depending on the relevant jurisdiction and circumstances, processing may be based on consent, contractual necessity, compliance with a legal obligation, legitimate interests or another legal basis permitted by applicable law.
Where the GDPR applies, we rely on the legal bases set out in Article 6 GDPR, as applicable to the relevant processing activity.
4.1. Responding to Enquiries
We process identification, contact, professional and communication data to respond to enquiries, provide requested information, arrange demonstrations or consultations and communicate with individuals who contact us.
Where the GDPR applies, the legal basis may be Article 6(1)(b) GDPR, where processing is necessary to take steps at your request before entering into a contract, or Article 6(1)(f) GDPR, where we have a legitimate interest in managing business enquiries and professional communications.
4.2. Managing Business Relationships
We may process professional contact information and related communications to establish, manage and maintain relationships with actual or prospective customers, business partners and suppliers.
Where the GDPR applies, the legal basis may be Article 6(1)(b) GDPR or Article 6(1)(f) GDPR, depending on the nature of the relationship and the purpose of processing.
4.3. Operating and Maintaining the Website
We process technical data and server logs to ensure that the Website functions properly, diagnose technical issues, maintain availability and improve its reliability.
Where the GDPR applies, the legal basis may be Article 6(1)(f) GDPR, based on our legitimate interests in operating and maintaining a functional and reliable Website.
4.4. Website Security and Fraud Prevention
We may process technical information and relevant usage data to detect, prevent and investigate unauthorized access, malicious activity, cyberattacks and other threats to the Website.
Where the GDPR applies, the legal basis may be Article 6(1)(f) GDPR, based on our legitimate interests in protecting our Website, systems and business operations, or another applicable legal basis where required.
4.5. Business Development and Marketing
We may process professional contact information to develop business relationships and communicate information about SuiteDSP's products, services or business activities where permitted by applicable law.
We will comply with applicable direct marketing and electronic communications requirements, including any requirements to obtain consent.
Where the GDPR applies, processing may be based on Article 6(1)(f) GDPR where appropriate, subject to your rights and reasonable expectations. Where consent is required, we will obtain it before carrying out the relevant activity.
You may object to the processing of your personal data for direct marketing at any time.
4.6. Legal Compliance and Protection of Rights
We may process personal data to comply with legal obligations, respond to lawful requests from competent authorities, establish or defend legal claims, or protect our legal rights and interests.
Where the GDPR applies, the legal basis may be Article 6(1)(c) or Article 6(1)(f) GDPR, depending on the circumstances.
5. Cookies and Similar Technologies
5.1. What Are Cookies?
Cookies are small text files stored on your device when you visit a website. Similar technologies may include scripts or other technical mechanisms used to support website functionality.
5.2. Essential Cookies
The Website may use strictly necessary cookies or similar technologies that are required for its basic operation, security or the provision of a feature explicitly requested by you.
Such technologies may be used for purposes including:
maintaining the technical operation and stability of the Website;
supporting security and preventing unauthorized activity;
managing network requests and technical sessions, where necessary; and
remembering your privacy preferences, where such functionality is implemented.
Essential cookies are not used for advertising or for tracking your activity across unrelated websites.
Where a cookie or similar technology is strictly necessary and qualifies for an exemption under applicable law, it may be used without consent. Where consent is required under applicable law, the relevant technology will not be activated before the required consent is obtained.
5.3. Managing Cookies
You may manage or delete cookies through your browser settings. However, disabling essential cookies may affect the availability or proper functioning of certain Website features.
The specific cookies used by the Website depend on its technical configuration. Information about individual cookies, including their purpose and duration, should be provided where required by applicable law.
If SuiteDSP introduces analytics, advertising or other non-essential cookies in the future, this Privacy Policy and the relevant consent mechanisms will be updated as necessary before those technologies are used.
6. Disclosure of Personal Data
We may disclose personal data where necessary for the purposes described in this Privacy Policy, where an appropriate legal basis exists and subject to applicable legal requirements.
Recipients may include:
6.1. Service Providers
Providers supporting Website hosting, IT infrastructure, cybersecurity, email, business communications, contact forms, scheduling and other technical or administrative functions.
Where a provider processes personal data on our behalf as a processor, we will implement the contractual safeguards required by applicable law.
6.2. Business Partners
Relevant business partners or other recipients where disclosure is necessary to respond to your request or facilitate a business relationship.
6.3. Professional Advisers
Lawyers, auditors, accountants, insurers and other professional advisers where necessary for legitimate business purposes or the protection of our legal interests.
6.4. Public Authorities
Courts, regulators, law enforcement agencies and other competent authorities where disclosure is required or permitted by applicable law.
6.5. Corporate Transactions
Relevant parties and their professional advisers in connection with a potential or actual merger, acquisition, restructuring, financing or sale of assets, subject to appropriate safeguards.
We do not disclose personal data indiscriminately and seek to limit disclosure to what is necessary for the relevant purpose.
7. International Transfers of Personal Data
SuiteDSP operates internationally and may engage service providers or other recipients located in countries different from the country in which your personal data was collected.
Where personal data is transferred across borders, we will comply with the international transfer requirements applicable to the relevant processing activity.
Depending on the countries involved and the applicable law, safeguards may include:
an adequacy decision or other recognized mechanism permitting the transfer;
Standard Contractual Clauses adopted by the European Commission, where applicable;
other legally recognized transfer mechanisms; and
supplementary technical, organizational or contractual safeguards where required.
Where required, we will assess the risks associated with the transfer and implement appropriate safeguards.
You may contact us for further information about international transfers and the safeguards applicable to your personal data, subject to any legal restrictions.
8. Data Retention
We retain personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes and establish, exercise or defend legal claims.
Retention periods depend on the category of data, the purpose of processing, the nature of the relevant relationship and applicable legal requirements.
In general:
Enquiries and communications: retained for the period necessary to respond to the enquiry and manage related communications, with additional retention where justified by business needs or legal requirements.
Business contact information: retained while the relevant business relationship remains active and for a reasonable period afterwards where justified.
Scheduling information: retained for the period necessary to arrange and manage the relevant meeting and any related follow-up.
Technical and security logs: retained for the period necessary to maintain security, investigate incidents and comply with applicable requirements.
Consent and privacy preference records: retained as necessary to demonstrate compliance with applicable law and respect your choices.
When personal data is no longer necessary, we will delete it or anonymize it unless further retention is required or permitted by law.
9. Data Security
We implement appropriate technical and organizational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.
Depending on the processing activity and associated risks, these measures may include access controls, confidentiality obligations, secure communications, system monitoring, security updates, backups and appropriate safeguards for service providers.
Access to personal data is limited to individuals who need it for legitimate business purposes.
No method of transmission over the internet or electronic storage is completely secure. Accordingly, although we take reasonable steps to protect personal data, we cannot guarantee absolute security.
Where a personal data breach occurs, we will assess the incident and take the measures required under applicable law, including notification to relevant authorities and affected individuals where required.
10. Your Privacy Rights
Depending on your location and the laws applicable to the processing of your personal data, you may have rights including:
the right to access personal data and obtain information about its processing;
the right to correct inaccurate or incomplete personal data;
the right to request deletion of personal data;
the right to restrict or object to certain processing activities;
the right to data portability, where applicable;
the right to withdraw consent where processing is based on consent;
the right to opt out of certain forms of data sharing, targeted advertising, profiling or other processing where provided by applicable law;
the right to limit certain uses or disclosures of sensitive personal data, where applicable;
the right to receive equal treatment when exercising privacy rights; and
the right to lodge a complaint with a competent supervisory authority or other relevant regulator.
The availability and scope of these rights depend on the applicable law, the nature of the processing and any relevant legal exceptions.
10.1. Additional Rights under the GDPR
Where the GDPR applies, you may exercise the rights available under Articles 15–22 GDPR, subject to the applicable conditions and exceptions.
You may also lodge a complaint with a competent supervisory authority. In Poland, the supervisory authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO).
10.2. Requests to Exercise Your Rights
To exercise your rights, please contact us at [privacy email].
We may request information reasonably necessary to verify your identity and, where permitted by law, the authority of any representative acting on your behalf.
We will respond within the time limits prescribed by the applicable law. Where permitted, we may request additional information or extend a response period in accordance with the relevant legal requirements.
Where we are unable to fulfil a request, we will provide an explanation and information about any available complaint or appeal mechanisms to the extent required by applicable law.
11. Direct Marketing
We may use business contact information to communicate with individuals about SuiteDSP's products, services and business activities where permitted by applicable law.
We will comply with applicable requirements governing electronic communications and direct marketing, including obtaining prior consent where required.
You may opt out of marketing communications using an unsubscribe mechanism provided in the communication, where available, or by contacting us directly.
You may object to the processing of your personal data for direct marketing at any time. We will stop processing your personal data for that purpose in accordance with applicable law.
Opting out of marketing communications does not prevent us from sending non-promotional communications necessary to respond to your enquiry or manage an existing business relationship, where permitted by law.
12. Children's Privacy
The Website is intended for business and professional audiences and is not directed at children.
SuiteDSP does not knowingly seek to collect personal data from children through the Website in circumstances where such collection is not permitted by applicable law.
If we become aware that personal data has been collected from a child in violation of applicable law, we will take appropriate steps to address the situation.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our processing activities, the Website's functionality, applicable laws or our privacy practices.
The updated version will be published on the Website together with a revised “Last Updated” date.
Where required by applicable law, we will provide additional notice of material changes or take other appropriate steps to inform affected individuals.
We encourage you to review this Privacy Policy periodically.
14. Contact Information
If you have any questions about this Privacy Policy, wish to exercise your privacy rights or require further information about our processing of personal data, please contact us at:
SuiteDSP
Operated by Screencore sp. z o.o.
Registered address: ul. Kielecka 41A lok. 8, 02-530 Warsaw, Poland
Privacy contact email: dpo@suitedsp.com